Event ： 2023 GAIA ULTIMATE CUP
| DISC TOURNAMENT(11/18-19) | GLOVE TOURNAMENT(11/25-26) |
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Tournament Information
| Name | 2023 GAIA ULTIMATE CUP |
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| Host | CLUB Jr. Co., Ltd. |
| Special Sponsor | GAIA ULTIMATE |
| Potential Sponsors | Bunka Shutter Co., Ltd., Discraft, Boon |
| Potential Supporters | Japan Flying Disc Association, Fuji city, Fuji City Board of Education, Fujisan Tourism & Communication Bureau, Fuji Chamber of Commerce and Industry |
| Potential Collaborators | Shizuoka Prefecture Flying Disc Association, Fuji City Flying Disc Association, Team S.T.I., Mainichi Comnet Co., Ltd., Ryujin Co., Ltd. |
| Dates | November 18(Sat)-19(Sun), 2023 : DISC TOURNAMENT November 25(Sat)-26(Sun), 2023 : GLOVE TOURNAMENT |
| Location | Fuji River Green Park, Fuji city, Shizuoka Prefecture, Japan |
| Division | Mixed Division |
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| Number of teams | Maximum 64 teams (Minimum 16 teams) in each tournament If the number of applications exceed 64 teams, we will accept teams according to a random draw lottery. |
| Priority Teams | Teams that order GAIA ULTIMATE uniforms (details below) or are endorsed by Shizuoka Prefecture Flying Disc Assocation will be given special priority if there is an excess of teams. |
| Uniform Priority Program |
Teams that order the sublimated uniforms (shirts or pants or both) made by GAIA ULTIMATE, the special sponsor of the tournament, will be given priority to secure a slot in the tournament, in the case of a random draw lottery. + Requirements 1. Teams must order uniforms (shirts, shorts, or both) through Club Jr. to be worn at the tournament. 2. Both shirts and shorts worn by the teams must be made by Club Jr. (can be shirts or shorts from a previous order). + Application Please note that the deadline for this priority program is different from that for the general registration. Please register by selecting "Uniform Priority Program" in the registration form. After registration, please send the following information to yuni@clubjr.com 1. Team Name, 2. Captain's Name, 3. New Order or Reorder Please make sure to email the information by the deadline for the general registration. We need to receive both the application and the information above. If the number of applications for the priority program exceeds 64 teams, the slots will be allocated on a first-come, first-served basis. + Deadline Disc Tournament：September 20th, 1pm Globe Tournament：September 27th, 1pm + GAIA ULTIMATE CUP Special Price Long Sleeve Jersey: 6,050JPY, Short Sleeve Jersey: 5,500JPY, Shorts: 4,400JPY *including sales tax + Disc Tournamnent If you are ordering with a new design, you must send us the idea and/or a rough sketch by September 21st, 1pm. Design deadline: September 28th, 1pm (We need to fix the design by that time.) Order deadline: September 29th, 5pm (You must submit the order sheet with sizes and numbers.) If you are re-ordering, you submit the order sheet with sizes and numbers by October 2nd, 5pm. + Globe Tournament If you are ordering with a new design, you must send us the idea and/or a rough sketch by September 28st, 1pm. Design deadline: October 5th, 1pm (We need to fix the design by that time.) Order deadline: October 6th, 5pm (You must submit the order sheet with sizes and numbers.) If you are re-ordering, you submit the order sheet with sizes and numbers by October 10nd, 10am. If you are ordering with a new design, the minimum quantity is 10 items. If you are re-ordering, the minimum quantity is 3 items. If you order less than 9 items, an additional charge of 550JPY per item will be added. *including sales tax Please feel free to contact us at international@clubjr.com or see here if you have any questions about the priority program. |
| Number of players | Minimum 10 (Minimum 4 in each gender) |
| Registration | Registration Form |
| Tournament Fee | 6,000JPY per player (Includes player packet) |
| Payment | Wire transfer by teams |
| Tournament Format | Preliminary Brackets and Placement Brackets |
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| Seeding | Decided by the tournament organizing committee |
| Rules | WFDF Rules of Ultimate 2021-2024 Tournament Rules (details below) |
| Tournament Rules (Provisional) |
(1) Tournament Disc DISCRAFT UltraStar (2) Uniforms All participating players for a given team must wear jerseys and shorts of identical color and design. In case the jersey color is the same as the opposing team, please bring different color of shirts for all team members. Bibs or Pinnies are not allowed. (3) Length of the game 50 minutes (plus 1 minute timeout per team) *This may change depending on the number of participating teams. (4) Gender Ratio "End zone decides" rule (5) Field dimensions 100m long & 37m Wide (Endzone : 18m Deep and 37m Wide) (6) Reporting Score Please see the tournament guidelines for details. |
| Awards | 1st place, 2nd place, 3rd place, Most Valuable Player, Valuable Player in each tournament |
| Insurance | All participating players will be covered by sports insurance for any injuries that may occur during the competition. Please note that CLUB Jr. Co., Ltd. and the tournament organizing committee are not responsible for any accidents or other incidents that may occur during the tournament. |
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| Accommodation | All traveling teams must stay at the designated hotels. Please make a reservation through Mainichi Commnet Co., Ltd. However, Teams based in Shizuoka Prefecture are allowed to participate in the tournament without accommodation. |
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| Traveling Teams | Please submit the accommodation application form that will be sent to you when you receive the confirmation from the tournament organizing committee. |
| Shizuoka Teams | Even if you don't stay at a hotel, in order to collect the information, we ask you to submit the accommodation application form that will be sent to you when you receive the confirmation from the tournament organizing committee. |
Contact for accommodation
| Company | Attn. | Address | Phone | |
|---|---|---|---|---|
@maicom.co.jp |
Timeline
| 1pm, September 20th(Wed) | Deadline for the Uniform Priority Program for Disc tournament | If you would like to cancel the registration, please email the tournament organizing committee. |
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| By 6pm, September 20th(Wed) | The confirmation emails for the Uniform Priority Program teams will be sent. |
We will send the link for team member registration. If you apply for the Uniform Priority Program and then decide to withdraw your application, please email the tournament organizing committee by this date/time to avoid penalty. If you cancel after this date/time, you must pay the tournament fee for 7 players. If you decide to withdraw your application after October 30th at 5pm, you must pay the tournament fee for all registered players. |
| 1pm, September 27th(Wed) | Deadline for the Uniform Priority Program for Globe tournament | If you would like to cancel the registration, please email the tournament organizing committee. |
| By 6pm, September 27th(Wed) | The confirmation emails for the Uniform Priority Program teams will be sent. |
We will send the link for team member registration. If you apply for the Uniform Priority Program and then decide to withdraw your application, please email the tournament organizing committee by this date/time to avoid penalty. If you cancel after this date/time, you must pay the tournament fee for 7 players. If you decide to withdraw your application after October 30th at 5pm, you must pay the tournament fee for all registered players. |
| 5pm, October 16th (Mon) | General deadlime for teams endorsed by Shizuoka Prefecture Flying Disc Association and all other teams | If you would like to cancel the registration, please email the tournament organizing committee. |
| By 6pm, October 16th (Mon) | The confirmation emails for teams endorsed by Shizuoka Prefecture Flying Disc Association and all other teams Program will be sent. |
We will inform you if your team will be accepted or waitlisted. If accepted We will send the link for team member registration. If you cancel after this date/time, you must pay the tournament fee for 7 players. If you decide to withdraw your application after October 30th at 5pm, you must pay the tournament fee for all registered players. If waitlisted If another team cancels and a slot opens up for your team, we will notify you by October 23rd at 1pm. |
| 5pm, October 23rd (Mon) |
Deadline to register team members |
We will not accept any player additions, cancellations, changes after this date/time. |
| By 5pm, October 30th (Mon) |
Tournament information/payment information will be sent out to teams. *Withdrawal Deadline. |
The information will be published on the website. After this date/time, any withdrawals from the tournament will require the team to pay the full tournament fee for all registered players. |
| 2pm, November 9th (Thu) | Deadline for the tournament fee and the booking fee for the accommodation | Mainich Comnet Co., Ltd. will contact you for the booking fee. |
| November 18th (Sat) |
DISC TOURNAMENT 1st day |
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| November 19th (Sun) |
DISC TOURNAMENT 2nd day |
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| November 25th (Sat) |
GLOVE TOURNAMENT 1st day |
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| November 26th (Sun) |
GLOVE TOURNAMENT 2nd day |
Other information
| Contact | We, the tournament organizing committee, will contact you by e-mail. Please set up your e-mail settings appropriately so that you can receive e-mails from our e-mail address. Please note that some free email accounts (e.g. @outlook) may sort our emails into a spam folder. |
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| Right of publicity | Please note that CLUB Jr. Co., Ltd. may use pictures and videos taken during the tournament. |
| Registration Form | Please be sure to check the information after your register, as it will be automatically displayed to the participating teams list once your registration has been completed. |
Contact
| Name | Attn. | Address | Phone number | Cell Phone number (during the tournament only) |
5-4-4 Higashi Shinkoiwa Katsushika-ku Tokyo 124-0023 JAPAN |
@clubjr.com |
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